The AlumniFinder Online portal, designed specifically for development and fundraising professionals, includes a designated Administrator feature. An organization’s Administrator will have full access to all of the functions within the “My Accounts” menu.
For the purposes of this guide, we will highlight those made available exclusively to Administrators:
The Manage Users section allows Administrators to add new users to AlumniFinder Search and enable/restrict their access to the platform. You can apply the “All” filter to quickly see which members of your team are Active, Inactive, Suspended, or Disabled, as well as the day and time of their last login.
Administrators may also enable permissions for other users to function as an Administrator if needed; however, we recommend limiting this due to the level of access the user would have.
To reactivate a user that is inactive, suspended, or disabled:
To add a new user to your account:
For any users that need to be permanently restricted from accessing the system, please contact your AlumniFinder Account Representative for assistance. As a reminder, when a user is no longer permitted to have access to the site, you are required to permanently disable their access.
The Company Security section allows Administrators to view the Login History for all users of the organization, manage the idle timeout limit, and choose the types of searches and reports that are accessible within AlumniFinder Search. Changes can be applied globally or restricted to particular users.
The Idle Timeout setting allows Administrators to determine how long users can be active within AlumniFinder Online before the system logs them out. To change the Idle Timeout setting:
The Enable Search/Report feature allows you to customize which searches and reports the members of your organization will have access to.
To make changes to one or more options in the Search/Report column that affect a particular user:
The Charges/Invoices section Administrators to view the current month’s total, usage, by user, and invoices for last three billing cycles.
The total charges for the current month are displayed (in red) on the right-hand side of the screen. From this screen, you can also identify specific user activities by date using the “From,” “To,” and “Activity” filters.
The Default View includes of times each search and/or report was run along with the associated cost. For added detail, there are four additional views you can choose to each individual charges, the amount of activity, and activity by user. Please note that each report can be exported to Excel by clicking the blue cloud icon on the right-hand side of the page.
The last three months invoices are also available and can be found on the bottom left-hand corner of the page. To view/download a copy, click on the link for that invoice. Please note that the naming convention represents the year and month of the invoice.
The Manage Payment Method section allows Administrators to select their payment preferences for AlumniFinder Online. To receive an invoice, select “Invoice My Company” to utilize a credit card, select “Charge My Credit Card.” To pay with a credit card, you will need to submit your credit card information by clicking the blue “Add Credit Card” link. You will be redirected to a form to complete. Please carefully complete all of the required fields. To save a particular credit card as your default payment, click the “Save as Default” option and then click the “Save” button at the bottom of the screen.
If you select the invoice option, you will receive an invoice (at the end of the month) from AlumniFinder’s parent company, AccuData Integrated Marketing. The “Invoice Reference” option will allow you to include a job or PO number that appears on all invoices.
The Manage Budget section allows Administrators to establish a monthly budget for their organization to spend toward searches and reports within AlumniFinder Online. To enable this section, contact your AlumniFinder Representative. Once enabled, select “Manage Budget” from the My Account drop-down menu.
To establish a budget for your organization:
In the event that you need to disable the Monthly Budget, set the budget amount to $0.00 and click “Save.”
Monthly budget notifications are sent to the AlumniFinder Online Administrator. The Budget Tool sends a default notification when 50% of the budget has been utilized.
To edit the usage notification:
The Administrator can establish budget amounts for individual users within their organization. Please note that if you have enabled the rollover option, you can also roll over individual user budgets.
The AlumniFinder Search Administrator features were developed to allow select individuals with more access to and control over their organization’s account as well as to reduce the time spent waiting for additional support. Should you require additional assistance beyond what is provided within this guide, please visit www.alumnifinder.com or call 888-732-0581.